It is now easier to manage new hires in Flex HRM. As part of our effort to simplify the onboarding process, we have introduced a new field that allows you to automatically send out verification emails for Visma Connect when you register a new employee. This reduces administration and ensures that your new colleagues get a smooth start.
Automatic invitation upon new employment
Previously, an administrator had to manually send a verification link from the user registry after an employment was created. Now, you can instead enter the new employee's email address directly in the new field Email Visma Connect. The field is available in two places:
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In the pop-up when you click on New employee.
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In the New employment view (requires an Employee license and activation via Settings > General > Audit levels > New employments).
Note: For the feature to be activated, you need to have selected an employment template that is linked to a user template.
The new field "Email Visma Connect" in the New employee dialog box.
Also available via import and API
To further streamline the process, we have also made the function available via import and our API.
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Import: When you import new users and employees, you can now include the Visma Connect e-mail address directly in the import file. Just as with manual registration, a user template must be linked.
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API: When creating an employee via the Create call in the Employees API, you can now add the Visma Connect e-mail address, provided that the criteria are met (e.g., that an employment template with a linked user template is used).
When is the email sent?
The system smartly manages the dispatch to suit the employment start date:
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Start date tomorrow or earlier: The invitation is sent immediately when you save the employment.
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Start date the day after tomorrow or later: The invitation is sent at 09:00 on the day before the first day of employment.
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When using a review flow in the new employment view (license for Employee): The invitation is sent only after the employment has been finally approved in the flow.
The new employee then has plenty of time to verify their account. The link in the email is valid for a total of five days, starting from the day it is sent. By verifying their account via the link, the new employee creates their login to Flex HRM. Visma Connect is the service that handles this secure login process.
With this update, we are making the onboarding process smoother for both administrators and new employees.
Read more about Visma Connect
For those who want to know more, further information about the new authentication solution Visma Connect is available on our website: A Safer and Smoother Way to Log In – Discover the Benefits of Visma Connect
