To simplify and ensure more accurate accounting of expenses and travel claims, we are now introducing a long-awaited new feature in the export template for Invoice Basis (SIE4).
Many customers have requested a way to export a SIE4 file where the cost amount and the VAT are separated. Previously, travel claim data could only be exported with amounts including VAT, which complicated subsequent processing in the financial system. We have now solved this.
What's new?
In the export template for Invoice Basis (SIE4), you will find a new setting: Cost allocation accounting.
When you enable this function, the costs are retrieved directly from the pay codes on the travel claim, in the same way as in the Journal Voucher report, instead of from the invoicing basis.
Benefits for you as a customer
With the new setting, you can easily create a SIE4 file that accurately reflects the costs from the travel claim and can be imported directly into your accounting software. The file will contain:
- Individual lines for the amount excluding VAT on the correct cost account.
- The VAT amount on a separate VAT account.
- The total amount on the specified contra account.
This provides you with a complete and correct accounting record, without the need for manual adjustments.
How to activate the function
- Go to the export template for Invoice Basis (SIE4).
- Select the checkbox for Cost allocation accounting.
Good to know:
- When this setting is active, the export must be grouped by contra account to work correctly.
- The data export still requires the travel claim to be released for invoicing.
- If you do not activate the setting, the export will work just as it did before.
- Next to the setting, there is an information icon that explains in detail how the data is retrieved.
We hope this new feature will save you time and simplify your management of travel claims!
