We are pleased to introduce new fields for automatic deletion in Flex HRM that streamline your administration and strengthen the protection of personal data: automatic purging of bank account details. This function is designed to automatically remove sensitive bank information for employees who have left, helping you comply with internal policies and applicable regulations. Fields for the next of kin are already available for automatic deletion.
How it works
The new setting is located under Administration > General > Data purging > Deletion of Personal Data - Settings. Here, you can specify the number of days after an employee's end of employment date that the system should automatically delete their bank account details.
The function purges the following information from the employee register:
- Clearing number
- Account number
- BIC code
- IBAN number
Deletion criteria
The data purging only occurs for employees who meet the following criteria:
- The end of employment date is at least the specified number of days before the current date.
- The employee is not currently employed.
- The employee has no upcoming employment periods.
- The function applies to all types of employment, regardless of whether they have been reviewed in the new employment flow, or if it concerns employees/external staff.
Please note that this function is a system-wide setting and cannot be disabled, but you can adjust the purging period to suit your needs.
